Voice messages etiquette15. November 2018 Published by Raphael Doerr
Voice Messages are now a part of daily communication for many of us. We reported earlier on the trend here. The advantage: You can simply start talking away instead of having to type in stuff at endless length. To ensure that you don’t annoy recipients, we’ve put together five tips as an etiquette on how to improve voice messages .
Think about the recipient
Unlike with a phone call, you yourself can of course decide when you want to listen to a voice message. But have you ever been in a meeting, the movie theater or another situation where you’ve received a voice message and then almost died of curiosity before you could finally hear what it said? Precisely! So when you know (or at least suspect) that your voice message will come as an inconvenience, then perhaps you should send a text message instead. It can be read quickly – and replied to even faster. But if it has to be a voice message, then: Show patience.
Pay regard to your surroundings
Voice Messages are of no use if you can’t understand what’s being said. The noise is particularly loud in cities, when cars are blaring their horns. And wind is also voice message’s natural enemy. So it’s best to try and cover your microphone a little or look for a quiet corner. The recipient will be grateful.
Think of the people around you
When you record voice messages, you sometimes can’t prevent the people around you hearing what you have to say. But that’s different when you listen to them. Simply use headphones or keep your smartphone to your ear when you listen to messages. Your mobile phone automatically adjusts the volume as with a normal phone call. That way, you don’t get on the nerves of other people nearby.
Get to the point
Voice message are intended to save time. You can communicate far more information in a short time. But if a voice message becomes too long, you should consider whether it would be better to make a phone call instead. Sending a lot of small messages isn’t the answer – there are very few recipients who appreciate that.
Check your message
Anyone wanting to record a voice message usually just presses the microphone icon. When you let it go, the recording is ended and the message is sent right away. However, you can now “lock” a recording: Keep the microphone icon pressed as usual and make an upward slide. When the small lock icon appears, you can remove your finger from the key and dictate your message. When you’ve finished, simply press the Send button. Or simply delete the message with the trash icon and record it again.